1. Introduction

Augmentti Search Ltd ("the Company") is committed to protecting the privacy and rights of individuals in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. Augmentti Search Ltd is registered with the Information Commissioner’s Officer under reference number ZB382695. This GDPR Policy outlines the principles and procedures that the Company follows regarding the collection, processing, and protection of personal data.

2. Scope

This policy applies to all employees, contractors, and third parties who handle personal data on behalf of Augmentti Search Ltd. It covers all personal data collected, processed, and stored by the Company in the course of its recruitment activities.

3. Data Collection and Processing

The Company collects and processes the following types of personal information:

• Name
• Contact details (e.g., email addresses, phone numbers)
• Gender
• Dates of Birth
• Work history
• Location indicators
• Curriculum vitae & associated professional work documentation
• Compensation & employment details
• Specific correspondence and recruitment processes you have had with Augmentti

Personal data may be collected from the following sources:

• Third-party software used to find contact details for candidates.
• Direct interactions with candidates during interviews, phone calls, or emails.
• Information provided by candidates on their CVs or application forms.
• Publicly available sources including social media platforms such as LinkedIn.

4. Legal Basis for Processing

The Company processes personal data on the following legal bases:

• Legitimate interests: Processing is necessary for the Company's legitimate interests in providing recruitment services to clients, finding suitable candidates for job opportunities, and sharing relevant job opportunities and insights with candidates in our network over time to foster ongoing relationships and enhance their career prospects.
• Consent: The Company acknowledges that in certain instances, it may reach out to candidates before obtaining their explicit consent. However, consent will be sought when candidates apply to specific clients, ensuring that they are aware of and agree to the further processing of their personal data for the purpose of specific job applications.

5. Data Retention

Personal data collected by the Company will be retained for as long as necessary to fulfil the purposes for which it was collected, including:

• Keeping candidates informed about relevant job opportunities.
• Providing evidence of compliance with legal obligations.

Personal data that is no longer necessary for these purposes will be securely deleted or anonymised. The Company’s deletion policy is not to retain personal data 10 years after the last contact with you or 10 years after the last placement or introduction of you by the Company. The Company reserves the right to retain such data longer than this period for purposes of statistical analysis, whereby such data shall be anonymised.

6. Data Sharing

The Company may share personal data with the following parties:

• Clients: Personal data may be shared with clients when making applications on behalf of candidates. The Company ensures that clients comply with GDPR requirements regarding the processing of personal data.
• Third-party service providers: Personal data may be shared with third-party service providers who assist the Company in its recruitment activities, such as software providers or background check agencies.

7. Data Security Measures

The Company implements appropriate technical and organisational measures to ensure the security of personal data, including:

• Restricted access controls to ensure that only authorised personnel have access to personal data.
• Encryption of personal data where appropriate.
• Regular testing and evaluation of security measures.

8. Data Subject Rights

Individuals whose personal data is processed by the Company have the following rights under GDPR:

1. Right to access: Individuals have the right to access their personal data and receive information about how it is processed.
2. Right to rectification: Individuals have the right to request the correction of inaccurate or incomplete personal data.
3. Right to erasure: Individuals have the right to request the deletion of their personal data under certain circumstances.
4. Right to restrict processing: Individuals have the right to request the restriction of processing of their personal data under certain circumstances.
5. Your right to object to processing: You have the right to object to the processing of your personal information in certain circumstances.
6. Right to data portability: Individuals have the right to receive their personal data in as structured, commonly used, and machine-readable format.

To exercise these rights, make a request, or withdraw your consent, please contact us at the email address provided below.

9. Compliance Monitoring and Review

The Company regularly reviews and updates this GDPR Policy to ensure ongoing compliance with GDPR requirements.

10. Transfer of Data Outside of the EEA

In certain circumstances, Augmentti Search Ltd may transfer your personal data to clients and partners located in countries outside the European Economic Area (EEA). These transfers may be necessary to fulfil our contractual obligations or for other legitimate purposes related to our recruitment activities. While these countries may have different privacy laws, we take every reasonable measure to ensure the security and protection of your data during such transfers.

We implement appropriate safeguards, such as contractual clauses or other mechanisms, to maintain the security of your personal data.

11. Contact Information

For inquiries or concerns regarding data protection and privacy matters, please contact: hello@augmentti.com Please note that we have one calendar month to respond to any requests under GDPR. However, we will do our best to get back to you as soon as possible.

If you are unhappy with our response, we can provide you with the details of the ICO to escalate your request accordingly.

12. Conclusion

This GDPR Policy demonstrates Augmentti Search Ltd's commitment to protecting the privacy and rights of individuals in accordance with GDPR requirements.